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Employment Policies

EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION POLICY

Oakland City University is committed to the achievement of equal opportunity within OCU. In this regard, OCU will recruit, hire, promote, educate, and provide services to persons based upon their individual qualifications. OCU prohibits discrimination based on arbitrary considerations of characteristics such as age, color, disability, ethnicity, gender, marital status, national origin, race, religion, or veteran status.

OCU also takes affirmative action in compliance with applicable federal, state and local laws, statutes, regulations, and executive orders to attract, to employ, to advance in employment, and to ensure equality of opportunity in all aspects of employment for individuals who are minority, female, individuals with disabilities, disabled veterans, and veterans of the Vietnam era.

EMPLOYEE CODE OF CONDUCT

Oakland City University recognizes it must earn and maintain a reputation for integrity. In order for this to occur, it is imperative that all members of the University family comply with laws, regulations, and contractual obligations. Even the appearance of misconduct or impropriety can be damaging to the university and all who are associated with it. Many business activities and other conduct of faculty and staff members are not governed by specific laws or regulations. In these instances, each individual is required to conduct university business transactions with the utmost honesty, accuracy, and fairness with respect for the rights of others.

As faculty and staff of Oakland City University, it is our obligation and responsibility to perform our duties and conduct our activities with the highest standards in mind and in a manner which fulfills the mission of the university. Expediency should never compromise integrity. Employee conduct and work rules are outlined in more depth in the employee handbooks. However, the standards of conduct can be summarized by stating that each individual faculty or staff member must be personally accountable to…

  • Become familiar with and comply with relevant university policies
  • Obey laws and regulations
  • Be honest, fair, and trustworthy in our activities
  • Promote Christian ethical and moral values
  • Enhance each person's intellectual, spiritual, and social development
  • Foster an atmosphere in which equal opportunity is extended to every member of our diverse community
  • Promote community service
  • Create a safe university community
  • Promote transparency to avoid conflicts of interest between employment and other personal or professional interests
  • Promote financial, academic, and environmental accountability
  • Create and sustain a culture in which ethical conduct is recognized, respected and promoted

Avoidance of Fraudulent Activities

Oakland City University employees are expected to avoid any action which may fraudulently influence, coerce, manipulate, or mislead an auditor or accrediting personnel in the performance of their duties for the purpose of rendering the financial, academic, environmental, or other official university statements/documents as materially misleading.

Conflicts of Interest

A conflict of interest occurs when there is a divergence between an individual's private interests and his or her professional obligations to the university such that an independent observer might reasonably question whether the individual's professional actions or decisions are determined by considerations of personal gain, financial or otherwise. In order to avoid any conflicts of interest, potential or actual, the employee must disclose to the president, in writing and in advance, any financial interest, or member manager, officer, or board member role in any organization that is or could be associated with the university. The president will ensure the appropriate management of each disclosure on its own merits and will document approval, if so given, and any relevant instructions.

Financial Assistance / Transactions Accountability

Conflicts of interest between university employees and lenders, guarantors, or loan service agencies are prohibited. Revenue sharing arrangements with lenders is prohibited. Solicitation or acceptance of gifts from a lender, guarantor, or servicer by any employee with responsibilities with respect to education loans is prohibited. A gift does not include standard material, activities, or programs related to a loan being provided. Receipt of any fees, payments or other financial benefits for consulting services by any employees with responsibilities with respect to education loans is prohibited. The assignment of a first-time borrower's loan to a particular lender is prohibited. Delaying the certification of any loan regardless of the lender or guaranty agency selected by the borrower is prohibited. Acceptance of any funds to be used for private education loans in exchange for the institution providing concessions to the private lender is prohibited.

Oakland City University does not and will not accept assistance with call center staffing or financial aid staffing from any lender, with the exception of any short-term provision of such as may be stated within a disaster recovery plan.

Any employee of Oakland City University with responsibilities with respect to financial assistance who serves on an advisory board or commission of a lender or guarantor may not accept anything of value from the lender or guarantor except reimbursement for the reasonable expenses of serving on the board or commission.

Reporting Accountability

All trustees, senior officials, faculty, staff, student employees, and others acting on behalf of the university are expected to report violations of laws, regulations, or university policies to appropriate university officials, e.g., the employee's dean, department chair, or other supervisor, senior university administrator, or university Compliance Office. Confidentiality of individuals reporting violations of these standards will be maintained to the extent possible.

The following are excerpts from the Employee Compliance Guide, approved by the Board of Trustees on May 4, 2007:

Page 4: The University's Compliance program is committed to maintaining the highest ethical principles and complying with all applicable laws, regulations, policies, and procedures. Usually, compliance issues should be addressed through normal administrative channels by first addressing the issue with a supervisor and then contacting the Compliance Office. However, the university has established an employee protection line as a method for employees to report instances of suspected non-compliance with laws, rules, regulations, and policies outside the normal administrative channels. This method is intended to preserve confidentiality to the extent possible and allows employees who call the protection line to remain anonymous if they so choose. If the caller requests anonymity, no attempt will be made to identify the caller. Depending on the allegation, the investigation may be restricted if the caller cannot be contacted for additional information. The telephone number for the employee protection line is toll-free (800) 576-5262 and is available 24 hours a day, seven days a week. The University code is 30084 and should be entered when the caller is prompted to do so. The caller will also be required to give OCU's name and location. The message will be recorded for accuracy but the tape will remain in the custody of the third party administering the line. A written transcript of the report will be sent to a team of neutral employees at OCU trained to receive these reports. The third party will not knowingly send the report to anyone named in the report.

Ethical behavior is expected of every university employee. Management personnel are expected to set an ethical tone and to be role models for ethical behavior. Everyone should be encouraged to voice concerns when unethical behavior or incidents of non-compliance with applicable laws, policies, rules, or regulations occur. Each employee has an obligation to report any activity they perceive to violate such laws, policies, rules, and regulations to their supervisor, the responsible administrative office or the Compliance Office.

Page 14: Each member of the university community, whether it be a member of the faculty, staff, or student body, is morally responsible to report suspected waste, fraud, abuse, and other illegal activities or unethical conduct. It is imperative the individual suspecting violations of the law, rules, regulations, or policies affecting the operation of the university promptly notify appropriate university officials of the facts and circumstances regarding the suspicion of non-compliance. University policies and federal and state laws protect individuals reporting suspected illegal activities in the workplace. Anonymity is available by mailing the concern to the Compliance Office or calling the employee protection line. However, please keep in mind, anonymous reporting may hamper the university's ability to investigate and address allegations if further information is needed. It is vital that each individual cooperate fully with all inquiries or investigations.

If you suspect something is not right, take any or all of the following actions:

  • Talk to your supervisor
  • Report your concern to the appropriate university administrative office
  • Call the employee protection line
  • Contact the Compliance Office by mail at 138 North Lucretia Street, Oakland City, IN 47660-1038, by email at compliance@oak.edu, by phone at (812) 749-1435, or by fax at (812) 749-1208

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